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Record Management System for Law Enforcement Agencies

Records Management System

Integrated, Multi-agency  Records Management

Our Law Record Management System ("RMS-2") is a new-generation, high-performance, multi-jurisdictional records management system, that delivers a comprehensive suite of integrated modules to law enforcement agencies. The system provides a complete records management solution that meets State and Federal reporting requirements, provides quick data collection, enhances investigative capabilities, includes a fully integrated workflow process, and enables comprehensive searching and extensive reporting capabilities.

EIS/RMS-2 is part of the EIS Public Safety Software Suite and fully integrates with other modules including CAD, Mobiles, Civil, and Jail.  EIS/RMS-2 provides a solution that will enhance and support any agency’s desire to receive, dispatch, collect, organize, access, and disseminate information.  RMS-2 combines agency processes and functions into a single comprehensive system, and eliminates the manual processes, standalone databases, and time-killing workflow issues many agencies are currently experiencing with legacy systems.  All information within the system is available to all who need to know and have appropriate access.  Information is accessible in a timely fashion, available 24X7.

Overview

Benefits

Modern Technology Platform

Built on contemporary Microsoft .NET platform, SQL Server database – RMS utilizes the latest in computing technology to provide a fully supportable platform.

Records Anywhere

Provides a single RMS core client capable of supporting desktop and mobile reporting.

Easy to Use

Intuitive, modern graphical user interface, engineered to provide rapid and accurate access to all information. Report validation wizards, "smart" controls and one-click access simplifies data entry.

Flexible
Configuration

System forms, validation functions and features can be tailored to emulate the specific operational practices of the agency.

Multi-Agency / Cross-Jurisdictional Data Sharing

Designed to eliminate the constraints of agency / jurisdictional boundaries, and to support multi-agency data collaboration and data sharing.

Integrated IBR and UCR Reporting Standards

Provides the user with an easy to understand IBR/UCR compliance validation through data “Wizards” and “Smart” controls as information is added to the system.

Automated Workflow Engine & Paperless Report Management

Includes a sophisticated workflow management engine that provides a comprehensive set of user-defined workflow events and notifications to ensure system users are aware of tasks.

Integrated Data / One-Time Data Entry

Single point of data entry across the full Suite, including access to CAD and JMS information.  Existing data is brought forward eliminating the need to re-key information increasing speed and accuracy.

Single Point of Data

Provides a single repository to store, link, and organize information electronically. Videos, Audio files, images, photographs, and scanned documents can be directly linked to any agency record providing a single point of retrieval.

Comprehensive Reporting

Built on SSRS, intelligent reports and informational displays provided throughout the records environment, fully customizable displays and printouts, end user report development tools.

Interface to MANY RMS Supporting Products

Data exchanges to e-Citation, Pawn, Livescan, 3rd party Crime Analysis, web reporting products, State accident reports, State and federal mandated reporting and more.

Easy Installation

Highly-configurable, out-of-the-box solution, supported by experienced and efficient implementation specialists ensure a low risk project and a smooth transition to the new system.

Benefits
Diagonal Lines

Modules

  • Personnel Management

  • Incident Reporting

  • Field Contact/Interviews

  • Accidents and Crash Reporting

  • Criminal and Traffic Citations

  • Wants & Warrants

  • Protection and Restraining Orders

  • Permits

  • Major Crimes Registration/Parolees

  • Gun Registrations & Permits

  • Trespass Module

  • Pawn Property

  • Applicant/Registration Tracking

  • Parking Citations

  • Arrests/Pre-Booking

  • Federal and State-Specific Reports (UCR/IBR)

  • Report Processing Workflow

  • Tow Management

  • Master Name, Vehicle, Property Index

  • Master Location Index

  • Asset/Capital Equipment Management

  • Activity and Statistical Reporting

  • Report Management

  • Multi-Media (Images/Documents/Audio/Video)

  • Electronic Document Management/Dissemination

  • Calls For Service

  • Real-Time UCR/IBR Validation

  • Workflow Management/Routing

  • Integrated NCIC/NLETS

  • Integrated Imaging (NIST Mugshot)

  • Security Management

  • One-Click Case View

  • Comprehensive pre-written reports and user report writer

  • CJIS Compliant

Investigative Modules

  • Comprehensive Inquiry Module

  • Extensive Search and Drill-Down Capability

  • Customizable Investigative Workflow

  • Case Assignment and Tracking

  • Master Name, Vehicle, Property, Location Index

  • Data Analysis/Crime Mapping

  • Integrated Link Analysis

  • Management Reporting and Visual Dashboard

  • Multi-Media Searching

Optional / Supporting Modules

  • Special Investigations/Intelligence

  • Citizen Service Portal

  • Booking

  • Property and Evidence Management (Barcoding)

  • PocketProperty – Wireless Property Tracking

  • Alarm Tracking & Billing

  • Civil Management

  • Internal Affairs/Professional Standards

  • Multi-Agency Data Sharing Adapter

  • NCIC/NLETS Integrated Entry

  • NCIC/NLETS Integrated Query

  • Pawn Interface

  • Livescan/AFIS Interface

  • Accident Report Interface

  • E-Citation Interfaces

  • Many More interfaces...

Modules

Features

data

COMPLETE DATA

Data Collection, Investigative management, reporting, and Crime Analysis capabilities are an integral part of RMS-2.  Agency personnel have access to all information housed in the RMS and extended access to CAD, Mobile, and Jail data. RMS-2 provides system-wide linking of related information, so once entered the data is available for use in other system modules.

user friendly

USER-FRIENDLY GRAPHICAL USER INTERFACE

Menus, windows, colors, highlights, and other display features are incorporated to provide a new level of utility and ease of use. RMS-2 is a Microsoft Windows-based system specifically designed with the law enforcement professional in mind and provides a familiar user-friendly interface. RMS-2 has been designed from the ground up to be tailored to user requirements.  Extensive use of tables and configuration parameters permits the customization of screen formats and operational features to the unique operational requirements of each agency.  Code tables and descriptors are entirely user definable.

link

LINKED INFORMATION

RMS-2 incorporates central master indexes for names, vehicles, properties, reports, and locations.  These indexes greatly facilitate searches in the system and speed up data collection by automatically populating key fields in input modules.  The Master Name Index supports investigative alerts and automatically maintains addresses, alias, phone number, and other identification histories of individuals.

master file

MASTER FILE APPROACH

RMS-2 provides a truly integrated data set by utilizing central master indexes for names, vehicles, and locations.  The system collects all law incident record information into a comprehensive database and automatically establishes links between related records.   Master indexes greatly facilitate searches in the system and speed data collection by using existing information and automatically populating key fields in input modules.  The Master Name Index supports investigative alerts and automatically maintains addresses, alias, phone number, and other identification histories on individuals.  A query against a name, address, or vehicle from any system module is automatically processed through the Master indexes to locate all related data.  Once entered into the system, data can be linked to any new events as required.

case

TAILORED CASED WORKFLOW MANAGEMENT & AUDITING

RMS-2 includes a powerful case management system that allows incident reports and supplements to be digitally reviewed, approved, and assigned for follow-up.  Online incident approval enables supervisory personnel to review completed reports promptly without elaborate routing of printed reports.  As soon as a report is marked as completed, it becomes available for review.  Approved reports can be assigned to an individual or bureau for follow-up investigation.  Unsatisfactory reports are flagged for revision and the reporting officer can be notified automatically.  Assignment history is maintained when a case is re-assigned.  Optional schedule alerts can be incorporated to ensure timely investigation.Assignment history is maintained when a case is re-assigned.  The system also logs all accesses to case reports; including retrieval and printing.

Case Reporting in RMS Software for Public Safety Agencies
document management

DOCUMENT & IMAGE MANAGEMENT

RMS-2 includes a “Virtual Manila” folder image catalog to eliminate the paper shuffle and to enable the storage and retrieval of digital images or scanned documents.   This Image catalog provides a comprehensive capability to import, store, and manage external documents, images, audio files, and video files within the system. Input can come from video cameras, digital cameras, scanners, or other sources. Users can access the images through the inquiry program associated with the case, or retrieve them by any identifying number, personal descriptors, keywords, and other criteria.

reporting

MANAGEMENT & OPERATIONAL REPORTING

RMS-2 incorporates central master indexes for names, vehicles, properties, reports, and locations.  These indexes greatly facilitate searches in the system and speed up data collection by automatically populating key fields in input modules.  The Master Name Index supports investigative alerts and automatically maintains addresses, alias, phone number, and other identification histories of individuals.

Features
Record Management System Software for Law Enforcment Agencies

End-to-End Data Management

...Everyway

From Creation to closure, we have you covered.  

 

From beginning to end RMS provides a comprehensive set of capabilities managing all aspects of the case, including field data collection, review,  and approval, assignments, validation, dissemination, and prosecution.  RMS provides a collaborative suite of software enabling full digital case management – tailored to meet the needs of the agency.

report
disseminiation
investigation
law enforcement agencies
approval
initiation
Initiation   -   Response   -    Report   -     Approval   -  Investigations  -  Dissemination
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